Time recording systems – cost-effective device for up to 15 employees?
We are looking for a new device to clock in our company.
So far we have one, but it requires a Win 7 computer.
The last HDD crash was complete chaos.
The device is currently working again, but in the meantime, I'd like to find a new one. So, has anything changed regarding the law? Does the time stamping device have a function for sick days, vacation days, or something similar?
I heard about this in passing. The new version of our old device costs about 5k for 10 users… so probably more… Is that justified, or is it too high? I don't know enough about it.
What do you have, what is current, what is sufficient?
Preferably without a PC in the background, but still a backup?!
Thank you for your tips!
Have a nice weekend!
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My tip: Think bigger and talk to your tax advisor!
Reason: In such a small company, the pay bill is certainly not taken internally but by a tax office, correct? In order to make these wage billing work easier, it is a really good thing if all the necessary information is "transmitted" directly digitally. So all you have passed on to the tax office in Excel files, emails, as a note or other way, and what had to be entered in the billing directly in a HR software that has an interface to your tax advisor's payroll program. Saves time there – and therefore costs for you for pay billing!
These HR programs also often have an integrated time record because this can also play an important role in calculating salaries and wages. In addition, there has been eAU since January. Their retrieval takes place completely automatically—if time recording and pay billing are correspondingly "coupled" via interfaces. So this is again something where fewer hours would be incurred by the tax advisor for wage billing and you would save money again!
In addition, these HR programs are often constructed with time recording so that employees can capture their time via apps on the mobile phone (or via a browser on any computer). So cloud and web-based. So you don't need transponders, maps or the like so that your employees can capture their working and missing times, but at most still somewhere an old, lame laptop or something that they can use in doubt instead of their phone if anyone should refuse to do that (which will probably not happen, people are comfortable;)). And then you don't have any problem with backups anymore because they are made on the sides of the providers – in super professional, data protection compliant and as safe as it is!
So, if you think more at this point and focus directly on the introduction of a HR software with time recording, you can set up future-proof, save work and therefore with high probability also costs in the long term. Apart from the fact that you also have usable and valuable data about the staff via such a software, which also allows a completely different, better planning and management of the company.
Thank you, very helpful text – we will talk to our Sb. 🙂